A few problems with 'My Submitted Works'

Project:RUcore Workflow Management System (WMS)
Version:7.5
Component:Faculty Deposit
Category:bug report
Priority:normal
Assigned:jjotto
Status:closed
Description

Rhonda,

Jane reported these issues during testing. I'm assigning this to you for review.

1) The WMS-assigned file name (meaningless to the author/depositor) is written to the table even if the author's original file name remains in WMS. The original file name is written to the ALT attribute in the datastream.

Solution: Display the original file name.

2) Yang explained to us recently that the information displayed on this screen comes from the WMS database; if we clean up the records in WMS, some information (submitted date) will not be available to display. If the date is not in WMS, the 'Submitted Date' value is missing. Yang says that he saves some information in the WMS table but not all. This needs further discussion at the sw_arch.

Solution: Interim solution could be to not clean up WMS records and supply a value such as 'n.d.' or 'unknown' (or leave as) for unknown values.

3) Article co-authored by Mullen and Otto ('Open access policymaking roles for academic librarians as change agents in research institutions') appears on Mullen's 'My Submitted Work' with all values, but on Otto's screen has no values.

4) Article co-authored by Mullen and Otto ('Open access policymaking roles for academic librarians as change agents in research institutions') only one version appears on Otto's 'My Submitted Work' screen , but three versions appear on Mullen's screen. All three versions have related item (type=host) for both author collections (with title and identifier (type=local)).

Note: This feature is similar to the "My Bibliography Link" feature, but it includes file name, submitted date, and status.

Comments

#1

Regarding no. 2 solution (not clean up WMS records, but supply a value such as 'n.d.' or 'unknown' (or leave as) for unknown values):

Please supply "unavailable" as the value. This is more accurate, specific, and neutral than 'unknown' and abbreviations should be avoided where possible.

#2

Assigned to:rmarker» jjotto
Status:active» test

(1) The originally submitted file name now appears in the list.

(2) Jane's suggestion to use "unavailable" when the DAte Submitted is not available is fine with me. That is preferable to not "cleaning up" the WMS. We probably would not be able to promise not to do maintenance in WMS.

Over to Jane to test and sign off.

#3

Jane,

Please test 1 & 2.
I'll enter 3 & 4 as a bug.

#4

Status:test» fixed

Insofar as I can test this (#1 and #2), it looks good.

#5

Status:fixed» closed

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